Operations platform
Every version, and every
person who opened it
Atmora Vault stores documents by content hash with immutable versions, disposal schedules that run from a trigger event, and legal holds that override them. When a regulator asks who had access to a file in March, the answer takes a search rather than a fortnight.
- On-premise
- Private cloud
- Cloud
- Hybrid
Overview
A content repository with retention, legal hold and an audit entry on every read.
Atmora Vault is a content repository for organisations that have to prove what happened to a document. Files are stored by content hash on a volume that can be write-once, versions are immutable, retention runs from a trigger event rather than the upload date, and every view, download, print and failed access attempt is written to the audit log with actor, timestamp and source address. Capture is built for the paper backlog: scanner, email and SFTP ingestion with OCR across English and ten Indic scripts, plus barcode separation so a 400-page batch splits into the right files without a clerk doing it by hand.
Vault is a system of record, not a collaboration tool. There is no live co-editing, and it integrates with Microsoft 365 and Google Workspace for daily authoring instead of competing with them. If what you want is shared drives with better search, Vault is heavier than the problem needs. It fits where an auditor, a regulator or opposing counsel can ask a precise question about a specific file on a specific date, and the answer has to be exact and evidenced.
- 2.4 s
- Retrieval time on a 180 million-document repository
- -91%
- Physical file storage retired in year one at Aldridge Risk
- 100%
- Reads, downloads and denied attempts captured in the audit log
- 7 minutes
- Time to assemble a complete file for a regulator request
Modules
What ships in the box
- Repository, versioning and content addressing
- Capture, OCR and classification
- Retention schedules and legal hold
- Search, taxonomy and metadata
- Approval workflow and signature
- Audit, reporting and disposal certificates
Integrates with
- Microsoft SharePoint
- Microsoft 365
- Google Workspace
- SAP S/4HANA
- ServiceNow
- DocuSign
- Salesforce
- Okta
Capabilities
What it does
Content-addressed storage with an optional WORM tier
Objects are stored and verified by content hash on a volume that can be write-once. A tampered file fails verification on read rather than being served quietly to the next person who asks.
Capture built for a paper backlog
Bulk ingestion from scanners, email and SFTP with OCR across English and ten Indic scripts, plus barcode separation so a 400-page batch becomes the right set of individual files.
Retention that runs from an event
Disposal rules count from a trigger such as contract expiry or account closure, not the upload date. Legal hold overrides disposal and is itself an auditable act with an owner and a reason.
Audit entries on reads, not just writes
Views, downloads, prints and denied attempts are recorded with actor, timestamp and address. Answering who saw a document is a search across the log rather than a forensic exercise.
Redaction that removes rather than covers
Redacted regions are burned out of a derived copy while the original stays under restricted access, so a shared PDF cannot be un-blacked by anyone who selects the text underneath.
Check-in, check-out and unambiguous versions
Editing locks the document and records who holds the lock. Every version is retrievable with its metadata differences, and the current version is never in doubt on any screen.
Search across metadata and full text together
Filters on class, counterparty, date and status combine with full-text ranking. Results respect permissions, so a restricted document never appears as a tantalising title in a hit list.
Approval routes attached to document class
Contracts, invoices and personnel records follow their own approval chains with delegation, ageing escalation and a signed record of each decision taken along the way.
Built for
Where this is deployed
Industry
Banking & Financial Services
Payment rails, risk engines and core-adjacent systems built by people who have run them at 03:00 on a settlement night.
Industry
Public Sector
Digital services that work for everyone who has to use them, including on a five-year-old phone.
Industry
Healthcare & Life Sciences
Clinical and regulated software built to pass an audit, not just a demo.
Industry
Real Estate & Construction
Model data, site records and payment workflow in one auditable trail from design to handover.
Industry
Energy & Utilities
Meter data, settlement and grid integration for organisations where a rounding error becomes a regulatory finding.
Industry
Education
Student and learning systems that survive enrolment week and the statutory return that follows it.
FAQ
Questions we get asked
- Can Vault run entirely inside our data centre?
Yes, and most deployments do. It needs object storage that supports object lock for the write-once tier, PostgreSQL for metadata and a search node. No component makes outbound calls, and licence validation is offline through a signed file.
- How does disposal work in practice?
Eligible records are listed for the records owner, who approves or defers each with a reason. An approved disposal deletes the object, keeps the metadata stub and generates a disposal certificate naming what went and under which retention class, which is the artefact auditors ask for.
- Will people actually file documents here?
Only if filing happens where they already work, which is why capture runs from Outlook, SharePoint, scanners and a mobile camera rather than from a portal nobody opens. Adoption failures in document management are almost always about capture friction, not the repository.
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